EV Fest 2016©
Electric Vehicle Show

EV Fest 2016 Electric Vehicle Show

Exhibitor Load-in Position Details

Exhibitor Arrivals: 6:15AM - 8:45AM
- as per Load in Schedule.

Follow the Directions on the EV Fest 2016 Electric Vehicle Show Exhibitor Directions page, to get to the North Wentworth Community Centre, then proceed with your exhibit vehicle to the East side of the parking lot.

 

See the Notes at the Bottom for Critical Requirements.

Upon Arrival at North Wentworth Community Centre parking lot, get Lined up by the East Side of the Arena and be ready to enter the Entrance at the Rear of the Arena when Volunteers Direct you in. 

Please Be On time! Besides Disrupting Exhibitor Load In Activity, Late arrivals may delay other Exhibitors getting in position on time. Please respect them.

Enter in the main parking lot entrance as shown above, then travel down the right Side of the Arena to enter at the Rear, following Volunteers directing you to your Exhibiting spot.

Follow the parking lot entrance, proceed down the East Side of the Building and into the arena from the back:

Load In Schedule:

Exhibitor Arrivals: between 06:30 AM – 08:45 AM

Exhibitors with Tents and/or Large Displays Should plan on arriving Early to begin Setup, particularly if they need a vehicle to come in and park while dropping off displays, etc. If you need more than 30 minutes to setup, please arrive by 06:30 AM, and we will schedule you in according to space needs.

No Vehicles shall be driven or Parked on the Grass. Ask our EV Fest Volunteers for Help as needed.

The Exhibiting and Placement Floor Plan - Position Details, Will be Provided Below.

EV Fest 2016 Exhibitor Floor Plan List – To Be Posted on or after July 10th. 

Any Assistance you can offer other Exhibitors to load in will be appreciated!

Exhibitors or Others that have Speaking Schedules
- Please Note:

Schedules Will be Provided at the latest, at Load In, to Speakers as Booked in. Speaking venue will be determined after July 9th, after final Exhibitors are booked.

Speaking Opportunities Requested may exceed the capacity of a room's scheduling capacity, in which case we will book extra area, and make the schedules accordingly.

EV Fest 2016 will use the East Arena as the Primary Exhibit Space to allow easier Vehicle Entrance, and Greater Visibility at Guest Entrance, as we did in EV Fest 2015, versus the West Arena as used for EV Fest 2014!

Exhibitors at end of day will exit from the Rear of the Arena, turn left, and left again up the left side of the Arena:

Entering down the Right Side and Exiting up the left side will reduce any exhibitor arrival / departure - unload/load cross traffic issues.

Exhibitor Load Out Time: 5:15 PM - 7:30 PM

Please Note: Due to Event Insurance Regulations, Exhibitor Vehicle Movements in the Arena are Not allowed during the Show Time from 09:45 AM until Load out Begins at 5:15 PM!

Due to Event Insurance Regulations, No Vehicle May be Switched, Swapped, or Traded for an outside Vehicle, or Removed from the Arena to assist with Test Drives, or Depart the Show, during the above Mentioned Times. Plan on Separate Vehicles to manage all Test Drive Activities if offered.

Test Drive Areas for EV Fest 2016 may be staged slightly Different than in the past and at other locations - to allow Test Drive Vehicles to be off-line for Charging, at specified intervals. The South Side of the Arena Parking Lot offers Charging, and Additional Spaces where Active Test Drive Vehicles may be Staged From, to Avoid Conflicts or confusion.

Plan on a full time commitment when exhibiting at EV Fest 2016, without need to depart Early, for any reasons, as all Exhibiting Vehicles in the Arena must remain Static during the Full Show time, plus a 15 minute time window to secure the space at the start of the show, and a 15 minute window to allow guests to leave before vehicle movements begin.